Publish

Page Content

Publishing

Explore the resources to help you approve and publish the content and pages of your Studio Site.

Pre-launch checklist

Before launching a website, it’s essential to perform a thorough quality review to confirm that everything is working as intended. A polished, accurate, and fully functional site builds credibility and provides users with a seamless experience. This module walks you through a step-by-step checklist to verify links, formatting, layout, mobile responsiveness, SEO, and accessibility.

Learning objectives

  • Conduct a comprehensive pre-launch review to confirm all links, layouts, and visual elements function as expected across devices
  • Evaluate content quality and accuracy by checking spelling, formatting, factual details, and overall consistency
  • Optimize site readiness through final SEO, accessibility, and approval checks to ensure a polished, user-friendly experience before going live

Pre-launch website content and functionality quality checklist

Before a website goes live, ensure the site is functioning as expected before sharing the link. This includes checking all links for accuracy, ensuring mobile responsiveness, and confirming there are no spelling, formatting, or visual layout issues. It's crucial to perform a thorough quality check to ensure that the content is polished, accurate, and aligns with your goals.

  • Check links for accuracy
    • Click through all the links on the site to ensure they lead to the correct pages.
    • Verify that no links are broken or lead to a 404 error page.
    • Confirm that any email or external links work as intended.
  • Review mobile responsiveness
    • Test the site on mobile devices to ensure the layout and content are displayed correctly.
    • Look for issues with formatting, images, and text that may not align properly on smaller screens.
  • Spelling and formatting
    • Review all text content for spelling, grammar, and formatting errors.
    • Pay attention to headlines, body text, captions, and any call-to-action buttons for consistency and accuracy.
    • Fact-check all information, such as dates, statistics, facts, and figures, to verify accuracy.
  • SEO optimization and accessibility review
    • Ensure each page has well-written, optimized meta descriptions, image alt text, and appropriate heading structures (H1, H2, etc.).
  • Confirm layout
    • Verify that all images load correctly and are displayed as expected without distortion or misalignment.
    • Check that all content types and inner pages are set to Approved.

Publishing Content

This module provides step-by-step guidance on how to preview, approve, and publish content and pages within your Studio Site.  By the end, you’ll know how to finalize both individual content items and entire Studio Site pages with confidence.

Learning objectives

  • Preview and approve content types to confirm updates display correctly before publishing
  • Publish a new subpage by approving content, updating metadata, and changing the page status
  • Verify URL structure by reviewing folder names in T4 Site Structure to ensure clean, accurate URLs
  • Add metadata descriptions to main pages and subpages to improve SEO and accessibility
  • Publish a full Studio Site by approving content, updating page statuses, and confirming successful publication at the live URL

Instructions

From the T4 Site Structure, navigate to the page you are updating. 

Preview and approve content types

  1. Navigate to the Content tab of the Studio Site page you are updating in the T4 Site Structure.
  2. Click the Actions menu to the right of the content type you'd like to publish.
  3. Select Preview to review your updates on the page.
  4. If it appears the way you'd like, navigate back to the content tab.
  5. Click the Actions menu to the right of the content type you'd like to publish and select Approve.

Note: It takes about an hour for the approved content to publish.

Publish a Studio Site subpage

This process only needs to be completed when you publish a new sub page for the first time:

  1. Preview and approve the content on the page following the steps above.
  2. Add a 140-160 character metadata description for the sub page to improve SEO and accessibility.
  3. Navigate to the General tab of the page you are publishing.
  4. Change the Status from "Pending" to "Approved."
  5. Press Save changes.

Note: It takes approximately an hour for the updates to publish. 

Video tutorials

Before publishing the site

  1. Check your URL structure. Ensure the folder names in the T4 Site Structure match the URLs you want for your website. The first folder name creates your main website URL, subfolder names create the URLs for subpages.
    Example: 
    • If your first/main website folder is named "Studio Site Reference Guide," the main URL would be education.mayo.edu/studio-site-reference-guide/
    • If the folder name for a subpage is "Publishing" the URL for this subpage would be education.mayo.edu/studio-site-reference-guide/publishing/
    • Be careful not to include hyphens or extra characters in the names of the folder. If the folder name is "Studio Site - Reference Guide" the resulting URL would be education.mayo.edu/studio-site---reference-guide/
  2. Review and approve your content. Ensure all content types (text, images, etc) that you'd like to appear on your website once published have all been approved. 
  3. Complete the pre-launch checklist. Perform a thorough quality check to ensure that the content is polished, accurate, and aligns with your goals.

Ready to publish?

Contact a member of the ESDE team via the Education Web Editor Help Request formOpens in new tab  for next steps.

Best practices

  • Always use the Preview option to confirm that text, images, and formatting appear correctly on the live page
  • Ensure headings, styles, and terminology are consistent across pages for a professional, cohesive site.
  • Write concise (140–160 character) metadata that accurately summarizes the page and improves search engine visibility
  • Verify that every content block (text, images, videos, links) has been approved
  • Visit the live URL after the one-hour publishing window to make sure the site looks and functions as expected

Additional resources

By following these steps and best practices, you’ll ensure your Studio Site content is accurate, accessible, and ready to engage your audience.

Pre-launch checklist

Learn what to check on your Studio Site before publishing your site.

Publishing content

Learn how to approve and publish content and how to publish your Studio Site for the first time.

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