Publish Publishing Content

Instructions

From the T4 Site Structure, navigate to the page you are updating. 

Preview and approve content types

1. Navigate to the Content tab of the Studio Site page you are updating in the T4 Site Structure.
2. Click the Actions menu to the right of the content type you'd like to publish.
3. Select Preview to review your updates on the page.
4. If it appears the way you'd like, navigate back to the content tab.
5. Click the Actions menu to the right of the content type you'd like to publish and select Approve.

Note: It takes about an hour for the approved content to publish.

Publish a Studio Site subpage

This process only needs to be completed when you publish a new sub page for the first time:

1. Preview and approve the content on the page following the steps above.
2. Add a 140-160 character metadata description for the sub page to improve SEO and accessibility.
3. Navigate to the General tab of the page you are publishing.
4. Change the Status from "Pending" to "Approved."
5. Press Save changes.

Note: It takes approximately an hour for the updates to publish. 

Before publishing the site

1. Check your URL structure. Ensure the folder names in the T4 Site Structure match the URLs you want for your website. The first folder name creates your main website URL, subfolder names create the URLs for subpages.
   Example: 
   • If your first/main website folder is named "Studio Site Reference Guide," the main URL would be education.mayo.edu/studio-site-reference-guide/
   • If the folder name for a subpage is "Publishing" the URL for this subpage would be education.mayo.edu/studio-site-reference-guide/publishing/
   • Be careful not to include hyphens or extra characters in the names of the folder. If the folder name is "Studio Site - Reference Guide" the resulting URL would be education.mayo.edu/studio-site---reference-guide/
2. Review and approve your content. Ensure all content types (text, images, etc) that you'd like to appear on your website once published have all been approved. 
3. Complete the pre-launch checklist. Perform a thorough quality check to ensure that the content is polished, accurate, and aligns with your goals.

Ready to publish?

1. Navigate to the General tab of the first folder in the T4 Site Structure (your main Studio Site folder).
2. Change the Status from "Pending" to "Approved."
3. Press Save changes.

It takes about an hour for your new Studio Site website to publish. Afterward, visit your website URL (education.mayo.edu/name-of-main-website-folder/) to confirm the website has published and looks the way you desire. 

Example: If your first/main website folder is named "Studio Site Reference Guide," the URL would be education.mayo.edu/studio-site-reference-guide/

Additional resources

• Pre-Launch Checklist
• Metadata descriptions

By following these steps and best practices, you’ll ensure your Studio Site content is accurate, accessible, and ready to engage your audience.